STSMS Coordinator: Prof. Isabelle PUAUT

IRISA, Campus Universitaire de Beaulieu,

35042 Rennes Cedex, France

Telephone: +33 2 99 84 73 10 , Fax: +33 2 99 84 25 29 , e-mail: puaut <at>

  • This page summarizes the general rules for Short-Term Scientific Missions (STSM) in COST actions. The original text can be found in the COST web site, in document COST Vademecum, section 7. Points specific to the TACLe COST action, as well as application procedures for TACLe STSM are described in tab Application Procedure.


    The aim of a Short-Term Scientific Mission (STSM) shall be to contribute to the scientific objectives of a COST Action. These Missions (Exchange Visits) are aimed at strengthening the existing networks by allowing scientists to go to an institution or laboratory in another COST Country to foster collaboration, to learn a new technique or to take measurements using instruments and/or methods not available in their own institution/laboratory. They are particularly intended for young scientists. An Action should normally set up at least 4 STSMs per year.

    The Applicant

    The selection of the applicant is the responsibility of the Management Committee (MC) of the Action. The Applicant should normally be engaged in a programme of research as a postgraduate student or postdoctoral fellow or be employed in an institution of a COST Country having accepted the MoU of the Action. This institution shall be actively participating in the COST Action. For the period of the STSM neither the MC of the Action, the COST Office nor the Grant Holder may be considered as the employer and grantees must make their own arrangements for all health, social, personal security and pension matters.

    Home and Host Institution

    The home and the host institution can be public or private. A STSM may only be approved:

    • from a home institution in a COST participating country to a host institution in another COST participating country or to a formally approved host institution in a non-COST country.
    • from a formally approved home institution in a Near Neighbour country to a host institution in a COST participating country.

    In exceptional cases, the COST Office reserves the right to analyse the possibility of reimbursement of any person designated by itself or by the Management Committee of an Action or by a Domain Committee to further the interests and aims of COST. Short-Term Scientific Missions between different Actions may be considered by the Management Committees of both Actions. The Applicant is responsible for obtaining the agreement of the host institution, before submitting his/her application.


    Short-Term Scientific Missions, minimum one week (5 working days), maximum 3 months, shall be made within the time frame of the operation identified in the proposal and within the period of the respective Action. For Early Stage Researchers (less than PhD + 8 years) the Management Committee may approve an extension to a duration beyond 3 months, but normally not more than 6 months in total.

    Financial Support

    The financial support is a contribution to the costs of a STSM and may not necessarily cover all the costs in each case. The grant should normally cover only travel and subsistence. The financial contribution for a STSM will be a fixed grant based on the Applicant's budget request and the evaluation of the application by the STSM assessment committee. An amount of EUR 60 to 90 for the daily allowance in particular for longer stays and EUR 300 for the travel is recommended but not obligatory. The total of a STSM shall normally not exceed EUR 2 500 up to 3 months (or EUR 3 500 for Early Stage Researchers -€“ above 3 months). Any exception needs special justification and prior approval from the COST Office. In any case the costs associated with the STSM must not exceed the limits set in the rules for reimbursement by COST of expenses for experts eligible for reimbursement. An advance payment may be made in exceptional circumstances, which will require additional special justification.

    Registration and Deadlines

    The Applicant must use the on-line registration tool (see tab Application Procedure). Applications may be submitted according to the schedules stipulated by the MC of the relevant Action, bearing in mind that delays must be taken into account for the assessment and administrative procedures. The application together with the MC approval should be sent to the Grant Holder and respect the deadline set by the Grant Holder.


    a) The MC of the Action will make the scientific and budgetary assessment and take the final decision. The MC may formally delegate these tasks to :

    • the STSM coordinator or,
    • a sub-group of its members (assessment panel), which may vary from time to time and from scheme to scheme, to assess proposals and to agree on those which may be funded.

    It is recommended that this assessment panel consists of more than two people in order to avoid a conflict of interest, in addition to one person who is authorised to take the decision (normally the Chair). External advice may be sought. MC members and other assessors should not involve themselves in the assessment of proposals in which they have a personal or financial interest. In exceptional circumstances (e.g. uniqueness of expertise), such a bar may be waived with the agreement of the other members involved, if the interest is declared and considered not to compromise the potential decision.

    b) The MC should agree the criteria for assessing applications in line with the Action objectives. Wherever possible, these criteria should be made known in advance to potential applicants. It is expected that every care will be taken to avoid any bias on the grounds of gender, age or nationality.


    The MC Chair or the STSM coordinator is responsible for circulating the application for decision to the assessment panel. The MC Chair or the STSM coordinator has to inform the Grant Holder about the decision. After checking the application for the compatibility with the existing rules and procedures the Grant Holder will inform the Applicant about the outcome of the assessment and will arrange the necessary formalities for the issue of the grant in case of a positive result and availability of funding. The decisions and assessments regarding all STSM applications shall be reported to the next MC meeting and recorded in the minutes of the meeting.

  • General COST rules for Short-Term Scientific Mobility (STSM) can be found in tab Rules for STSMS. In the context of the TACLe COST action:

    • the scientific and budgetary assessment will be delegated to the STSM coordinator This email address is being protected from spambots. You need JavaScript enabled to view it., with the support of a STSM assessment panel (Stefan M. Petters, Vesa Hirvisalo)
    • applications from female researchers and PhD students are particularly encouraged
    • TACLe targets up 10 STSMs every year
    • requests for advanced payment need to be justified and will be studied on a case-per-case basis

    Before the STSM

    The formal application has to be sent at least 4 weeks before the start of the STSM. The formal application e-mail should also contain:

    1. On-line registration by the applicant. The Applicant must use the on-line registration tool to register their request for an STSM ( The following information has to be encoded with the registration: the Action number (IC1202), the title of the planned STSM, the start and end date, the applicant's details, including key academic details and workplan, the applicant’s bank details, the host institution’s, financial data (amount requested for travel and subsistence).
    2. Formal STSM application. After encoding the information via the on-line registration tool, the applicant will issue a formal STSM application which can be downloaded from the COST website after the on-line registration. The formal STSM application will sent by the applicant by e-mail as attachment to:
      • the future Host institution of the STSM;
      • the STSM coordinator.
    3. The formal application has to be sent at least 4 weeks before the start of the STSM. The formal application e-mail should also contain:
      • a CV,
      • a letter of motivation,
      • a full workplan for the STSM,
      • a letter of support from the home institution,
      • a justification for the budget requested,
      • a justification for advanced payment if asked for,
      • any other document which the Applicant may regard as helpful in supporting the application
    4. Assessment of the STSM. The STSM coordinator will arrange the assessment of the STSM.
    5. Approval. The STSM coordinator informs the Grant Holder by e-mail that the proposed STSM has been approved. The Grant Holder sends to the Applicant a Grant letter in which he/she is informed about: a) the approval of the STSM and; b) the level of the financial grant given. The Applicant has to return this Grant letter, after accepting the grant with his/her signature.

    After the STSM

    1. STSM Scientific Report. After completion of the STSM the grantee is required to submit to the host institution and STSM coordinator a short scientific report on the visit within 4 weeks after his/her stay. It should contain the following information:
      • purpose of the STSM;
      • description of the work carried out during the STSM;
      • description of the main results obtained;
      • future collaboration with host institution (if applicable);
      • foreseen publications/articles resulting or to result from the STSM (if applicable);
      • confirmation by the host institution of the successful execution of the STSM;
      • other comments (if any).
    2. Approval and payment. The STSM coordinator is responsible for approving the scientific report and informing the Grant Holder that the STSM has been successfully accomplished and that the grant can be paid. After reception of the approval mail and the scientific report, the Grant Holder will execute the payment of the fixed grant directly to the grantee or the host institution as requested in the application.
  • Accepted STSMs are presented in reverse chronological order. For each STSM, the report is attached.

    • David Castro
      Home institution: University of St Andrews (UK)
      Host institution: IMDEA Software Institute, Madrid (ES)
      Period: 2016-10-24 to 2016-10-28
      Granted amount: EUR 910
      Topic: Formal Cost Models for Algorithmic Skeletons on Multicore Architectures (report)

    • Sakthivel Manikandan Sundharam
      Home institution: University of Luxembourg
      Host institution: University of Osnabruck (DE)
      Period: 2016-10-03 to 2016-10-21
      Granted amount: EUR 1960
      Topic: Applying Timing Analysis Meta-model to Co-simulation Model Based Development Environment (report)

    • Bekim Chilku
      Home institution: TU Wien,Vienna, Austria
      Host institution: Technical University of Denmark,Copenhagen, Denmark
      Period: 2015-10-11 to 2015-11-08
      Granted amount: EUR 2000
      Topic: Time predictable memory hierarchy for single-path code (report)

    • Yorick De Bock
      Home institution: University of Antwerp, Antwerpen, Belgium
      Host institution: University of Luxembourg, Luxembourg
      Period: 2015-06-29 to 2015-07-03
      Granted amount: EUR 730
      Topic: Generic Task Set Generator for Schedulability Analysis using the TACLeBench benchmark suite (report)
    • Mihail Asavoae
      Home institution: Verimag, Grenoble, France
      Host institution: Universität des Saarlandes,Saarbrücken, Germany
      Period: 2014-11-16 to 2014-11-29
      Granted amount: EUR 1040
      Topic: Extraction of Semantic Properties for the WCET analysis (report)
    • Alexander Jordan
      Home institution: Technical University of Denmark,Kgs.
      Host institution: ENSTA ParisTech, Palaiseau, France (Florian Brandner)
      Period: 2014-10-16 to 2015-01-15
      Granted amount: EUR 2100
      Topic: Refined WCET analysis for a stack-based data cache (report)
    • Florian Hock
      Home institution: Ulm University, Germany
      Host intitution: National University of Singapore (Abhik Roychoudhury)
      Period: 2014-09-06 to 2014-09-14
      Granted amount: EUR 1500
      Topic: Code optimizations combining shared and private resources on multicore platforms (report)

    • Arno Luppold
      Home institution: Ulm University, Germany
      Host intitution: National University of Singapore (Abhik Roychoudhury)
      Period: 2014-09-06 to 2014-09-14
      Granted amount: EUR 1500
      Topic: Schedulability oriented optimization of hard real-time multitasking systems (report)

    • Nicolas Roeser
      Home institution: Ulm University, Germany
      Host intitution: National University of Singapore (Abhik Roychoudhury)
      Period: 2014-09-06 to 2014-09-14
      Granted amount: EUR 1500
      Topic: Multicriterial optimizations in embedded and real-time systems (report)

    • Marco Ziccardi
      Home institution: University of Padova, Italy
      Host institution: IRIT, Toulouse, France (Christine Rochange)
      Period: 2014-05-14 to 2014-05-28
      Granted amount: EUR 1400
      Topic: Time randomization for WCET estimation of parallel applications (report)

    • Stefan Hepp
      Home institution: Vienna University of Technology (TU Vienna), Austria
      Host institution: IRIT, Toulouse, France (Christine Rochange)
      Period: 2014-03-23 to 2014-04-02
      Granted amount: EUR 950
      Topic: An open-source WCET analysis backend for the open T-CREST platform (report)

    • Gordana Rakic
      Home institution: University of Novi Sad, Republic of Serbia
      Host institution: Eötvös Loránd University, Budapest, Hungary (Zoltán Horváth)
      Period: 2014-03-27 to 2014-04-09
      Granted amount: EUR 900
      Topic: Introducing Domain-specific Universal Nodes for Timing Analysis (report)

    • Borislav Nikolic
      Home institution: CISTER, Porto, Portugal
      Host institution: University of York, UK, (Leandro Soares Indrusiak)
      Period: 2014-01-01 to 2014-03-31
      Granted amount: EUR 2500
      Topic: The Impact of NoCs on the Timing Analysis of Applications (report)
    • Sebastian Altmeyer
      Home institution: University of Amsterdam, The Netherlands
      Host institution: University of York, UK, (Rob Davis)
      Period: 2014-02-09 to 2014-02-15
      Granted amount: EUR 700
      Topic: Estimation of Cache-Related Preemption Delays (CRPDs) on multi-core systems (report)
    • Simona Ramanauskaite,
      Home institution: Siauliai University, Lithuania
      Host institution: IRIT, Toulouse, France (Christine Rochange)
      Period: 2013-10-20 to 2013-10-26
      Granted amount: EUR 700
      Topic: Automatic WCET Analysis of Real Time Parallel Applications (report)